Accounting Specialist

Location: Fort Collins, CO

Department: Accounting

Type: Full Time

Min. Experience: Mid Level

General Purpose:

Responsible for auditing, researching and processing payment of invoices, check and refund requests, verifying and recording daily deposits.  Assists and reports to the Chief Financial Officer with resolution of issues related to Accounts Payable, General Ledger coding, and online banking discrepancies.

Essential Functions:

• Distribute invoices to correct departmental manager for approval.
• Review all invoices for appropriate documentation and approval prior to payment.
• Audit invoices for correct tax rate.
• Process check requests.
• Enter invoices into accounting system for payment processing.
• Process weekly check run.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Maintain all vendors in accounting system.
• Reconcile vendor statements, research and correct discrepancies.
• Prepare the daily bank deposit; verify balances with supplied reports.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Maintain 1099 documentation, prepare and distribute year-end W-9's.
• Meet with Chief Financial Officer for weekly cash requirements meetings.
• Assist Chief Financial Officer with month-end closing and year end audit.

Job Qualifications:

• Well organized and a self-starter with excellent time management skills.
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, prioritization and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to communicate professionally and effectively, verbally and in writing.
• Proficient in Excel, Word, Outlook, 10-key by touch, QuickBooks Enterprise and MAS90 experience a plus.
• Requires the ability to maintain a positive work atmosphere by acting and communicating in a manner compatible with students, co-workers and management. 
• Must be flexible and responsive to change. 

Education or Formal Training:

• 2 Years Accounting experience required
• Accounting Degree/Certification preferred, but not required.


• 2+ years experience in Accounting or Accounts Payable
• QuickBooks Enterprise and MAS90 experience preferred

Material And Equipment Directly Used:

• Computer
• Telephone
• Fax
• Calculator
• Copier/Printer

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